Best Practices that Make it Possible to Complete Our Mission
By Shannon Werner, Executive Director
There are certain activities and actions that you can take as members to make sure we have a Mission Possible at Headquarters. We all want to work smarter, not harder. The following are the situations we see most often:
Please only send one check per transmittal-this ensures proper accounting and record keeping. There is no reason to send your complete roster every time you turn in a transmittal. Please use the transmittal list provided in your membership packets. You can also print this form (and many others) from our website (www.michalaux.org), or you can place a supply order, and we will happily send you some.
If you are paying for multiple dues years (and amounts) please separate the differing dues years and provide them on separate transmittals. Each transmittal should have its own year and its own check. This will eliminate errors in the payment of correct dues years to National as well as the information input to our accounting system.
Do not send copies of DD214’s or any other personal information related to prospective members. We do not require multiple copies of any paperwork. When you have a member that is transferring, we do not need a copy of their card. When we lose a member, we do not need a copy of their membership card. When you send documentation and/or information to headquarters, make sure it is clearly marked and noted as to the intention. Ie, transmittals, donations, ALAMIS access, supplies, etc.
In case you didn’t know, National creates the membership cards and pulls your roster for unit membership packets in April each year. If a member has not renewed by April, they will not appear on your roster or have a membership card printed and provided by National. Do your best to get your membership paid prior to April 1 every year. Members can print their own card from the www.alaforveterans.org website after they create an account. You can also order membership cards from National or send in a supply order form with your check and we can mail you blank cards (blank except for the year).
When you need contact information for our Leadership representatives or Program Chairman, go to our website at www.michalaux.org. Each Chairman has a program guide that contains the information you require. If you have questions regarding ALAMIS, you can email alamishelp@alaforveterans.org. Don’t forget the ALAMIS renewal period is approaching quickly, from November 1 to January 6.
If you haven’t seen it already, take the time to watch the Paperwork 101 Training located on our website. It has all the information you need to be a successful membership chair. The direction(s) given in the training replace all instructions and guidance you may have received in the past.